Careers at Children's Cancer Institute
Events Coordinator

Randwick - Sydney, Australia  
Employment Type:
Full-Time Permanent  
Events Logisitics (EL)
$55k + Super + Salary Packaging Benefits
Supporting Documentation:

    • $55k + Super (total package up to $65k if accessing full NFP salary packaging benefits)
    • Work with purpose – help us find a cure for childhood cancer
    • Access to our ‘FlexBEST’ program – true flexibility from day 1 - options include hybrid working, school-friendly hours, and 9-day working fortnight
    • Focus on employee wellbeing, including a leading EAP program, and up to 5 gifted wellbeing days off (paid) per year
    • Investment in leadership development and career advancement opportunities
    • 13 weeks paid parental leave on top of any government funded paid parental leave
    • Convenient Randwick location, across the road from UNSW Light Rail stop
    • THRIVE – Wellbeing initiatives to support “life balance”
    • REDI – Respect, Equity, Diversity, and Inclusion initiatives
    • Social Committee – Fun, engaging events to foster connection
    • Personal Best – Structured Individual and Team goal setting to achieve Personal & Career development


The Children’s Cancer Institute is the only independent medical research institute in Australia dedicated to research into the causes, prevention, better treatments and ultimately a cure for childhood cancer.  More than 40 years on, our vision remains unchanged – to save the lives of all children with cancer and improve their long-term health, through research. 

This role is integral in delivering and supporting Diamond Ball Signature event, while also supporting other exciting events led by a passionate Marketing and Fundraising team. You will report to a dynamic leader, the Events Logistics Executive, focussed on growth and customer best-in-class experience.  The role will work collaboratively with the fundraising team members contributing to the overall event strategy as well as supporting the Events supporting the Institute’s culture and upholding our values.

The Events Administrator will support the Logistics Team in the administration behind our Event Logistics plans, fundraising events and initiatives which ensures that the Institute can deliver critical medical research. 


Responsibilities will include, but are not limited to:

  • You will provide administrative and event support for all of the our signature events.
  • Activities include assisting with, expense budgeting, project planning and project management, supplier management including contracted event management companies and venues, coordinating the administration and reporting, supporting the relationships and coordinating the administration and operational aspects of events.
  • Developing and nurturing strong relationships with our community fundraisers, supporters, volunteers and suppliers is a crucial aspect of the role as is working collaboratively with internal fundraising team.
  • Support all Event Logistics owned campaigns, specifically Diamond Ball providing administrative support for this campaign.
  • Support of key partnership events including co-ordinating of event equipment, set up and bump out, mange Gala Bid platform, Zkipster system.
  • Manage the Institutes Lab Tours for the Marketing and Fundraising Team.
  • Develop Client / Prospect Profile as required
  • Management of Diamond Ball data and engagement plans on Salesforce to ensure accuracy of, reporting, relationship information and ‘Total Annual Value’ tracking
  • Create and maintain Event project plans


Qualifications, experience, and skills required:


  • Highly organised and efficient
  • Strong communication skills
  • Strong attention to detail
  • Computer literate
  • Reporting skills
  • Business administration experience


  • 2+ years’ experience in an office environment
  • Education to Degree level or min of three years event experience
  • Experience using Salesforce for a minimum of 12 months


This is an excellent opportunity to work in an inspiring workplace. You'll be rewarded with a friendly and professional flexible work environment, comprehensive on-campus facilities, competitive salary, salary packaging options, access to a leading EAP program and regular social activities. Join a group of dedicated people in a performance-driven environment to achieve success and discover what it's like to look forward to coming to work every day and make a real difference.

A detailed job description and additional information about Children's Cancer Institute can be found on our website at: . We embrace diversity and encourage applications from people from diverse backgrounds and cultures.

To apply, please click the 'APPLY' link and forward both your resume AND cover letter (mandatory) clearly addressing the qualifications, experience and skills required.

Note: Applications will be reviewed prior to the closing date; which is dependent on the status of the recruitment process. Only successfully shortlisted candidates will be contacted.